Tasks & Responsibilities

• Consortium/Project management & Reporting

– Preparing the project charter of the project and the detailed work plan for the project including the tasks for each staff.

– Developing the SoPs of MPCA project, grant mechanism and Professional training for livelihoods project tools to be harmonized with all partners.

– Organizing and communicating the planning and reporting processes: dividing responsibilities and setting timelines for deliverables and steps of the process, ensuring timely delivery of quality assured plans, budgets and reports.

– Support in managing projects in other areas of consortium like support the project team and partners in logistics and finance issues.

– Working closely to manage all project staff and consortium partners to finalize their work plans that match the project plan.

– Facilitate the signing the MoU with all partners and ensuring the donor regulations shared with all partners.

– Developing reporting agenda and project report template for project staff and all partners to use it.

– learning and program adjustments and improvements, through working-groups, learning reviews, etc.

– Coordinate Focal Points for planning and reporting in the Program Sections

– Follow up the implementation of project by bi-weekly meeting with all consortium partners and ensuring the implementation matching the workplan to avoid any delay in the project.

• Communication & Coordination

– Directs the overall flow of information to the consortium partners and Project staff.

– collaborate with management to develop and implement an effective communications strategy based on our target audience that matching our donors and POINT regulations

– Build and maintain a good relationship with donor and co-partners

– Prepare a coordination meeting plan to harmonize tools, interventions and coordinate the efforts with project team and partners.

– Attend the coordination meetings such as Emergency livelihoods cluster, Cash working group and any other ad-hoc meetings.

 Monitoring, Evaluation, accountability and learning

– Working closely with MEAL department at POINT HQ to develop the MEAL framework for the project with all MEAL tools and (Indicators Performance Tacking Table) IPTT.

– Facilitate the MEAL activities in the field in cooperation with our sub-partner

– Finalize the tools for livelihoods assessment with all partners and MEAL department

– Proactive integration of the Humanitarian accountability Standards throughout the different phases of the project cycle.

– Promote community based approach to increase the accountability among the IDPs and affected population.

– Ensure the projects of POINT is regularly reviewing frameworks and monitoring results against set indicators.

– Supporting teams in capacity building on Accountability, Monitoring, Evaluation and Learning.

– Support the external evaluations/ spot check that will conduct by the donor and facilitate their visit to all consortium locations

– Ensure proper follow up of monitoring results, sharing relevant results to senior management, donor and co-partners and having overall strategic awareness of program impacts.

– Work with team to develop innovative ways for community feedback (e.g. effective complaint mechanisms).

• Budget Management

– Ensure that all project expenditures are in line with the project’s budget

– Review and Approve Original Charges: All invoices and requests for payment, including any related backup documentation

– ensure that all financial transactions comply with existing financial rules and regulations governing them

– Support the sub-partner in developing procurement plan, submitting PRs and close all procumbent cycles by following the polices and process.

– Make sure the procurement and acquisition of raw materials are following the financial rules and regulations laid down by the government, project nature and project donor.

– Submit the PRs for any procurement by working closely with support department at HQ.

• Partnership, team management and capacity development

– Systematically identify existing or potentials fund/partnership opportunities and suggest those to POINT senior team to sustain the project fund with new donors/partners.

– Submit proposals for donors/partners to sustain the fund.

– Ensure adherence to partnership, grant management policies and regulations of POINT

– Leading role in reflection on collaborative ways of working within the team and with other teams, and role modelling these behaviors.

– Helping the partners team to achieve objectives through day-to-day support, monthly face to face meetings, regular team meetings, which include discussions of progress against objectives, giving feedback, challenges and encouragement.

– Guide internal capacity building efforts for Point partner’s teams on MEAL, Project management, Livelihoods tools

– Managing the field staff and coordinating the work with partners.

– Supporting personal and career development of direct reports (and the team as a whole).

– Develop effective capacity building for POINT sub Partner in order to implement the project in high quality.

Qualifications & Skills

• Degree in social/political sciences, arts or in a humanitarian assistance related field

• 5 years of project management experience (planning, monitoring, evaluation) in humanitarian context, including in a leading position.

• Strong experience in monitoring and evaluation of complex projects.

• Experience in organizational representation, coordination and liaison.

• Experience in narrative reporting on complex projects to international donors.

• Experience in implementing projects within partner networks or consortia.

• Willingness and ability to travel to project locations in Iraq (Kirkuk, Salah Alden and Diyala)

• Cultural sensitivity and proven experience in working in the Middle East strongly desired

• Excellent conceptual, planning, organizational, and leadership skills.

• Excellent communication, negotiation and problem-solving capacities.

• Fluency in English (written and spoken), knowledge of Arabic an advantage.

• Strong computer literacy.

• Ability to manage stress, multi-task and take decisions